Administrator

Reference HQ00019342
Contract Type Temporary
Duration 3 months
Location Northamptonshire
Job Type Full-time
Start Date ASAP
Hours per week 37
Rate £9.73 per hour

About the job:

We are currently seeking an Administrator to provide a high level of flexible administration support to Public Health’s Area Delivery Team including the Smoking Cessation Team & Supporting Independence Team.

This is a temporary job for an initial three months, however there is the potential to become permanent, subject to performance.

  • Assist in the development and maintenance of business processes to support management and ensure the efficient running of the area delivery team.
  • Assist, coach and mentor less experienced colleagues in the performance of routine tasks to support the achievement of individual and team performance and development objectives.
  • Arrange all aspects of internal, inter-agency and inter-departmental meetings as requested.
  • Maintain information technology and office systems to ensure effective services including Microsoft office, SharePoint, e-recruitment, ERP etc.
  • Provide an efficient and confidential support service to senior managers.
  • Handle a wide range of more detailed queries including correspondence referred by colleagues, partners and customers to provide a point of contact for the Smoking Cessation Team and the Supporting Independence Team.
  • Implement and schedule customers appointments and meetings to ensure that business is completed within service standards and meets business requirements.
  • Initiate and build good working relationships with colleagues and other professionals to deliver the service required.
  • Gather data and financial information relating to the work area to support in the production of management reports and information on service performance to meet service area requirements.
  • Demonstrate awareness/understanding of equal opportunities and other people’s behaviour, physical, social and welfare needs.
  • Carry out any other duties which fall within the broad spirit, scope and purpose of this job description and which are commensurate with the grade of the post.
  • Excellent communication skills, both written and verbal.
  • Accuracy and attention to detail.
  • Ability to demonstrate a flexible and creative approach to problem solving.
  • Ability to work independently and as an effective team member with minimum supervision.
  • Appropriate level of data protection security and confidentiality awareness.
  • Able to prioritise own workload and cope well under pressure to meet deadlines.
  • Ability to build and maintain good working relationships with colleagues and customers to deliver a service.
  • Plan, coordinate and implement person diary and meeting schedules.
  • Ability to demonstrate awareness/understanding of equal opportunities and other people’s behaviour, physical, social and welfare needs.
  • Demonstration of commitment to Northamptonshire County Council policies & procedures.
  • Able to demonstrate a clear understanding and commitment to health and Safety and a willingness to undertake training to enable implementation of procedures.
  • Experience of working in a busy office-based role.
  • Experience of finance and financial systems.
  • Demonstrate experience of arranging, supporting and minuting meetings to a high standard.
  • Ability to demonstrate good IT skills and be proficient in the use of Microsoft Office applications.
  • Able to demonstrate a good level of general education equivalent to GCSE standard in English and Maths grade A-C/ NVQ Level 2 or equivalent in a relevant subject or experience in administrator work.
  • Holiday entitlement accrued while working
  • Pension contribution from employer
  • Flexible working hours
  • Opus candidates hear about jobs first
  • Opportunity to apply for permanent positions as an ‘internal candidate’
  • Consultants based on site within Angel Square
  • Gain experience to support permanent applications

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