Business Support Assistant – Finance

Reference HQ00019328
Contract Type Temporary
Duration Initial 3 months
Location Northamptonshire
Job Type Part-time
Start Date ASAP
Hours per week 20 hours per week
Rate £9.73 per hour

About the job:

We are seeking a part- time, temporary Business Support Assistant (Finance) to provide finance support to budget managers and other associated parties, to assist the Business Officer Finance / Business Manager Finance and ensure that Estates & Facilities manages its property assets as determined by the Service Plan and within the Council’s Financial Regulations.

This is a temporary job for an initial three months. However, this may become permanent, subject to performance.

  • Contribute to the team’s development by providing support to ensure that priorities and objectives are achieved, including contributing towards the overall level of performance and morale.
  • Resolve financial queries both internally and externally within the Service Level Agreement providing the highest-level customer service.
  • Review and challenge contract summary information to enable the submission of work requisitions for planned maintenance / compliance / project work to generate orders to suppliers, contractors and consultants.
  • Provide advice in liaison with other finance colleagues to non-finance managers and staff to improve their financial awareness.
  • Maintain allocated supplier accounts (review and challenge open orders, receipt orders, process invoices, reconciliation of statements, resolve queries and completing journals) to enable the Council to meet its contract terms in relation to payment.
  • Provide a detailed working knowledge and overview of the existing systems and business processes to enable the Business Officer Finance / Business Manager Finance to develop them to ensure high quality and accurate financial / project information reporting.
  • Support other members of Estates & Facilities to maintain financial control of the Estates/PFI function to ensure effective budget management.
  • Provide excellent working relationships with Service Group users and our external suppliers / partners and other stakeholders to maximise customer service levels.
  • Demonstrate awareness/understanding of equal opportunities and other people’s behavioural, physical, social and welfare needs.
  • GCSE level C (or equivalent) in Maths and English, achieved or working towards NVQ3 in a relevant subject field
  • Proven experience of working in a financial environment
  • Knowledge of financial systems
  • Intermediate level knowledge of MS Excel
  • Experience of reconciliation and basic analysis work
  • Experience of basic financial planning, budget control and reporting

 

  • Good interpersonal skills (written and oral), ability to work as a part of the team and experience of providing advice
  • Competent in the use of IT
  • Ability to demonstrate awareness/understanding of equal opportunities and other people’s behaviour, physical, social and welfare needs
  • Holiday entitlement accrued while working
  • Pension contribution from employer
  • Flexible working hours
  • Opus candidates hear about jobs first
  • Opportunity to apply for permanent positions as an ‘internal candidate’
  • Consultants based on site within Angel Square
  • Gain experience to support permanent applications

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