Executive Personal Assistant

Reference
Service Northamptonshire County Council
Contract Type Temporary
Duration Initial 3 months
Location Northamptonshire
Job Type Full-time
Start Date ASAP
Hours per week 37
Rate £11.02 per hour

About the job:

We are seeking an experienced Executive Personal Assistant to provide a high level of flexible support to the Chief Executive, Directors and Assistant Directors as part of the Executive Support Team.

  • To act as the first point of contact to maintain realistic and manageable diaries and appointments ensuring that appropriate control and access to the manager’s time and diary is provided to assist them in making best use of their time.
  • To be the first point of contact to receive, sort and prioritise mail, and emails, redirecting as appropriate and responding to all routine correspondence without direction. To escalate correspondence where necessary ensuring that all correspondence is responded to appropriately in a timely manner.
  • To support meetings by attending and taking minutes ensuring all aspects of the meetings/conferences are organised, agendas developed, and minutes distributed and prompt action taken maintaining timely responses to deadlines at all times
  • To remain conversant with workloads for Senior Management to assist with management of workload and field enquires from all aspects that the manager deals with including service issues and general enquiries.
  • To liaise with members of the public and elected Members on behalf of the Senior Management Team to support the appropriate work and responses to actions generated from elected Member and general enquiries are completed in expected timelines.
  • To undertake tasks for the corporate centre, project work and research, maintaining databases and filing systems as directed with minimal supervision
  • Provide support across team in completing general administrative duties to providing a comprehensive service to the Chief Executive and the Senior Management team, the leader and the cabinet.
  • Understanding of the environment in providing administrative support to a senior management team
  • Previous experience of working as a Personal Assistant.
  • Experience in use of IT systems e.g. Word processing, spreadsheets, internet, Excel, power point.
  • Ability to work as part of a multidisciplinary team and establish good working relationships at all levels
  • Ability to arrange meetings/conferences
  • Ability to demonstrate good communication skills both orally and written
  • Ability to develop effective administration and support systems
  • Is courteous and effective when dealing with people, exchanges information in a tactful and diplomatic manner, able to communicate effectively at all levels
  • Regularly demonstrates a positive attitude and is customer focused, ensuring that the needs of our customers are maintained and managed appropriately
  • Holiday entitlement of up to 31 days per annum, pro rata (including bank holidays).
  • Permanent equivalent council pay rates offered after 12 weeks
  • 3% pension contribution from employer
  • Flexible working hours
  • Opus candidates hear about jobs first
  • Opportunity to apply for permanent positions as an ‘internal candidate’
  • Consultants based on site within Angel Square
  • Gain experience to support permanent applications

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