Finance Co-ordinator

Job Category:
Reference
Service Northamptonshire County Council
Contract Type Temporary
Duration
Location Northamptonshire
Job Type Full-time
Start Date ASAP
Hours per week 26
Rate £12.69 per hour

Purpose of the job:

To participate within the team to provide an effective administrative service in the processing of financial activities and information management relating to Personal Budget recipients who access PBSS financial services.  To support managers and provide management information and reports.

 

To establish systems and maintain procedures to manage, monitor and report on PBSS finance processes including:

-Financial transactions and returns relating to PBSS payroll or Holding Accounts

-Payroll services for customers who access the PBSS payroll service

  • Purchase Ledger/Supplier Invoice Systems
  • Processing of incoming invoices including checks on accuracy
  • Testing that each supplier invoice matches budgets set for each customer
  • Communicating with supplier, NASS Care Manager and customer as required when invoice does not match budget requirements
  • Maintaining accessible records of invoices in query by supplier and by customer
  • Providing specialist finance support, giving guidance and directing other staff in the investigation of queries
  • Investigate transaction queries and resolve any problems
  • Processing employee payments and testing that payments match budgets set for each employer
  • Communicating with NASS Care Manager and customer as required when employee pay does not match budget set
  • Preparation and processing of bank transactions including tests on accuracy and reconciliation to Sage transaction records
  • Recording incoming bank funding and other income within Sage
  • Maintenance of Allpay payment systems for Customer Personal Contributions
  • Updating customer contributions within Allpay
  • Input of transactions within Sage
  • Reconciling Sage transactions and carrying out account balance checks
  • Accessing reports/information within Sage

 

  • Supply of returns information for all Holding Accounts customers to LGSS MAP team
  • Managing incoming telephone calls and general office duties
  • Providing administrative support to Holding Accounts team members
  • Support with the management of Personal Contributions data and communications
  • Maintaining relevant Holding Accounts and Service User Databases
  • Assisting in collating statistics for reporting
  • Maintaining an efficient electronic filing system for Holding Accounts and other PBSS services as required
  • Assistance with preparation, collation, distribution and filing of local authority returns for holding account users
  • Assistance with holding accounts mailshot preparation and production
  • GCSE pass at A-C grade in Mathematics and English
  • NVQ level 2 in relevant subject (finance, administration, customer service, management) or equivalent experience
  • 2 years’ experience in working as part of a team within finance or accounting function.
  • Full range of MS Office suite and e-mail at intermediate level; experienced in developing databases and spreadsheets
  • Experience in using management information and preparing reports.
  • Able to process data and reports with a high level of accuracy
  • Experience working on Sage 50 Accounts software
  • Able to work effectively to deadlines and as part of a team; able to work flexibly and under own initiative.
  • Able to establish and review procedures
  • Excellent communication skills
  • Understanding of and commitment to data protection and confidentiality
  • Holiday entitlement of up to 31 days per annum, pro rata (including bank holidays)
  • Permanent equivalent council pay rates offered after 12 weeks
  • 2% pension contribution from employer
  • Flexible working hours
  • Opus candidates hear about jobs first
  • Opportunity to apply for permanent positions as an ‘internal candidate’
  • Consultants based on site within Angel Square
  • Gain experience to support permanent applications
  • Modern office facilities

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