Personal Assistant

Reference HQ00018087
Contract Type Temporary
Duration Initial 3 months
Location Northamptonshire
Job Type Full-time
Hours per week 37
Rate £11.02 per hour

About the job:

We are seeking a Personal Assistant to provide a high level of support to the Business Executive Leadership Team in Northamptonshire County Council.

This role is for an initial three months with the possibility of going permanent.

  • Maintain realistic and manageable diaries.
  • Ensure all aspects of meetings/conferences are organised, agendas developed and prompt action taken maintaining timely responses to deadlines at all times.
  • Attend and minute meetings as required.
  • Remain conversant with work loads for Senior Management in order to assist with management of workload and field enquires on service issues.
  • Liaise with members of the public and elected Members on behalf of the Senior Management Team.
  • Undertake tasks for the corporate centre, project work and research as directed with minimal supervision.
  • Receive, sort and prioritise mail, and emails, redirecting as appropriate and responding to all routine correspondence without direction.
  • Provide cover across the team as and when required.
  • Demonstrate awareness/understanding of equal opportunities and other people’s behavioural, physical, social and welfare needs.
  • Ensure that reasonable care is taken at all times for the health, safety and welfare of yourself and other persons, and to comply with the policies and procedures relating to health and safety within the department.
  • Carry out any other duties which fall within the broad spirit, scope and purpose of this job description and which are commensurate with the grade of the post.
  • Excellent communication skills and able to communicate effectively at all levels.
  • Ability to work as part of a multidisciplinary team and establish good working relationships at all levels.
  • Ability to demonstrate excellent communication skills both orally and written
  • Ability to develop effective administration and support systems
  • Ability to arrange conferences and meetings
  • Ability to work and act on own initiative.
  • Able to contribute positively at team meetings.
  • Ability to complete tasks and projects on time and to a high standard, demonstrating a can do attitude.
  • Ability to work to tight deadlines and under pressure.
  • Ability to prioritise and manage own and others workloads.
  • Willingness to work flexibly.
  • Holiday entitlement of up to 31 days per annum, pro rata (including bank holidays).
  • Permanent equivalent council pay rates offered after 12 weeks.
  • Pension contribution from employer.
  • Opus candidates hear about jobs first.
  • Opportunity to apply for permanent positions as an‘internal candidate’.
  • Consultants based on site within Angel Square.
  • Gain experience to support permanent applications.

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